Armstrong Student Center Pricing

Meetings and events requested by a university department or student organization, and meet all the criteria below, are not charged for space or equipment. There may be fees for unique equipment requests, rentals, complex AV support, setup overtime, security, housekeeping, or catering.  

• Audience: Attendees are primarily current students, students who have officially committed to attending Miami University, or Student Life department staff (51% or more).
• Funding source: Event is wholly supported by university funds.
• Partnership: Event is not planned or supported through a partnership with a non-university organization(s).

Meetings and events requested by a university department or student organization that meet one or more of the criteria below will be charged for space and equipment. Space rental includes setup and breakdown, in-house event furniture, and any AV systems permanently installed in the space. Additional fees may apply for special equipment, rentals, complex AV support, setup overtime, security, housekeeping, or catering.  

• Audience: 51% or more of the attendees are not committed Miami University students.
• Funding source: Your event uses external funding, such as admission/registration fees, ticket sales, fundraising, booth/tabling fees, or external funding by a non-university organization.
• Collaboration and space access: Through an established partnership, the department and student organization is providing a non-university organization with shared access to space.
• Planning requirements: You must meet the criteria below to receive the university rate. If not, your event moves to the standard rate category. 

1. Miami representative must request the space; 
2. Miami representative must serve as the primary contact/planner for all event-related details for the duration of the planning process; 
3. Miami University account covers all space and equipment rental fees (no invoice splitting).

The meeting or event is an initiative of a private company, organization, nonprofit or individual. The following rate adjustments may be applied to the space rental fee only. Additional fees may be charged for special equipment, rentals, AV support, setup overtime, security, matron/porter, or catering.  

• Nonprofit: Nonprofit/charity organizations receive a 10% discount.
• Employee/Alumni: Employees/alumni hosting a personal event (retirement party, wedding, family reunion, private reception, etc.) receive a 15% discount. 

Because students pay the student center fee each semester, student organization events are never charged for space and equipment, except for when they are partnering with an external organization and providing shared access to university space.

University rate and standard rate events which occur between 8 a.m. to noon or 1 to 5 p.m. (includes set-up/teardown time) receive a 30% off the listed rate.

University departments and student organizations may not use their privileges to access space or equipment for non-university organizations, third parties, or commercial entities to avoid fees or receive reduced fees.  False declarations or fronting will result in an adjustment of all fees to the appropriate rate category.

Waivers will not be granted for space or equipment rental charges. In the interest of fairness and equity, we are obligated to apply rental rates fairly and consistently.