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Director, Special Projects

Apply now Job no: 503184
Department: Office of Alumni Relations
Location: Oxford, OH
Work type: Salary Staff
Categories: Fund Raising, Development, Alumni
Status: Full Time
Temporary: No

Job Title: Director, Special Projects

 $70,000 - $80,000

Hours Per Week:

40 hours

Job Summary:


The Director, Special Projects will work collaboratively as well as independently to promote and advance:
•The mission of the MUAA to preserve and encourage communication among and with alumni and to support education and human values that continue the heritage and tradition of Miami University.
•Relations with the Miami University alumni in regards to engagement, events, volunteerism, alumni recognition, coordination with the Annual Fund and special projects.
•Relations between Miami University alumni and the University in regards to campus involvement and educational programs.

The position reports to the Associate Vice President of University Advancement Alumni Relations under the Vice President, University Advancement.


Duties/Physical Demands:

•In collaboration with the Associate Vice President, oversee the operations of alumni relations in the areas of alumni recognition, alumni groups, alumni board, stewardship and events.

•In collaboration with Advancement partners, devise and implement strategies to increase overall alumni participation in the association through communications, programming, and annual giving. This includes, but is not limited to: marketing materials, solicitation mailings, online and email communications, social media, digital newsletters, special events, and program development.

•Coordinate with OSDR and Advancement Events to provide event support as needed, including invite and RSVP lists management, attendee check-in, speaker support and VIP stewardship for Advancement Awards and for select high-end donor events.

•Strategize and grow alumni group and reunion volunteer committees including training and retention/recognition of volunteers and provides assistance with the governance structure, function of volunteer boards, and attends volunteer events as needed.

•Maintain volunteer records, receive and respond to volunteer inquiries, and coordinate
logistics of volunteer meetings. Prepare meeting agendas and various committee reports.

•Analyze, prepare, and monitor assigned budgets. Monitor donor gifts for groups via MoveInMiami and group annual fund efforts.

•Plan and execute a comprehensive donor acknowledgment program to enhance the relationship between Miami University and key alumni groups including MIAMI Women, MUAA Advisory Board, WCAA Alumnae, Advisory Board Ambassadors and other alumni affinity groups.

•Manage projects and events involving campus and divisional partners, including serving on cross-campus and cross-divisional groups and committees.

•Track metrics and data points to make strategic business decisions, determine effectiveness of programs, and to discover and cultivate opportunities for programmatic collaboration; produce reports and recommendations.

•In cooperation with the Associate Vice President, provide oversight of the development, design and execution of events on and off campus.

•Serve as a representative of the MUAA and/or UA on committees and at programs and events as necessary, including events on campus and away from campus, to include travel and weekend and/or extended hours as necessary.


Minimum Qualifications:

•Bachelor’s degree.
•Minimum of three years of relevant experience, including experience in development, working with volunteers, and/or alumni relations.
•Experience working with individuals of diverse backgrounds.


Desired Qualifications:

•Experience in a non-profit or higher educational setting.
•Experience in volunteer management.
•Experience leading alumni programming.


Knowledge, Skills and Abilities

•Ability to communicate clearly and accurately in written and oral communications. Excellent writing skills are essential.
•Professional interpersonal skills and the ability to work well with diverse constituencies.
•Knowledge of word processing and spreadsheets.
•Ability to understand the importance of building life-long relationships between the alumni/friends and the University.
•Must be able to successfully manage multiple tasks simultaneously with demonstrated problem solving and critical thinking skills, meet deadlines and pay attention to details and accuracy.
•Ability to take initiative.
•Strong organizational skills.
•Must be available to travel, and work some weekends and evening hours.


Special Instructions to Applicants:

To be considered for this position, please upload a cover letter, resume, and three professional references.


Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Benefits Eligible:




A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

This Organization Participates in E-Verify.

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