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Coordinator of Graduation Processes and Degree Audit

Apply now Job no: 495805
Department: University Registrar
Location: Oxford, OH
Work type: Salary Staff
Categories: Finance, Budget, Accounting, Office, Clerical, Administrative Support, Student Services
Status: Full Time
Temporary: No

Job Title:

Coordinator of Graduation Processes and Degree Audit

Job Summary:

Serves as a member of the leadership team in the Office of the University Registrar. Directly responsible for managing and enhancing all processes within the Office of the University Registrar relating to graduation and degree audit processes. Responsible for monitoring and maintaining database (Banner and degree audit) applications pertaining to student and curricular records. This professional registrar position is responsible for ensuring accuracy of student, advisor, and curriculum records.


Direct the workflow and assigns tasks to Office of the University Registrar support staff.
Manage graduate degree audits and encode all graduate level program degree audits for all campuses.
Clear and award all graduate level degrees.
Coordinate with other managers the end of term processing to award degrees for all campuses.
Manage processing of graduate level certificates leading to the award of master and doctoral level degrees.
Manage processing of Results of Comprehensive Examination for doctoral students.
Serve as liaison to the Graduate School regarding exceptions, degree posting, and major changes.
Manage all aspects of diploma procurement and release/mailing, including re-issuance.
Coordinate and maintain the degree clearance and Commencement calendars including internal office process calendars and calendars across the University.
Manage reporting (ceremony attendance numbers, trouble degree audits to academic divisions) and communication (warning/delete letters, hold notifications) processes pertaining to Commencement, including Commencement program generation and proofing.
Manage Registrar presence at GradFest and University Commencement meetings.
Provide primary support at commencement ceremonies to faculty, administrators, students and families.
Manage the on-line graduation application and associated processes.
Manage clearance of thematic sequence requirements through MPP comments and other means.
Oversee, train staff and troubleshoot issues in Change of Program Staff Application.
Oversee and troubleshoot issues with the Advisor Assignment Application

Works with CSI team to:

Assist with maintenance of curricular tables inside Banner database.
Assist with maintenance of uAchieve Planner
Provide customer service via email, phones, and in person for the University Registrar’s Office in general, and phone support for the One Stop during peak periods.

Minimum Qualifications:

Bachelors degree plus two years of experience, or equivalent combination of education and experience, with increasing responsibilities. Must possess strong analytical, problem-solving, and communication skills congruent with collaborative management style. Experience in a Registrar’s Office or academic division/departmental office including functions and practices. Experience working within a team environment. Experience with staff training and supervision. Any equivalent combination of education and/or experience providing the knowledge/skills/abilities listed above may be substituted

Desired Qualifications:

Knowledge of Ellucian Banner SIS, and CollegeSource suite of products strongly preferred.

Knowledge, Skills and Abilities

Knowledge of Student Information Systems, Microsoft Office (especially Excel and Microsoft Word), University policies, federal and state regulations, data analysis, effective communication, both written and verbal.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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