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Assistant Director, Events and Operations

Apply now COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact AcademicPersonnel@miamioh.edu or Employment@miamioh.edu.

Job no: 499406
Department: Armstrong Student Center
Location: Oxford, OH
Work type: Salary Staff
Categories: Student Services
Status: Full Time
Temporary: No

Job Title: Assistant Director, Events and Operations
Salary/Grade:

 Salaried

Hours Per Week:

40

Job Summary:

This position is responsible for the implementation of events through the scheduling, management, supervision, and development of a diverse student staff team. Armstrong Student Center is the site for approximately 3,000 meetings and events per year, around 75% of which are hosted by student organizations. Additional responsibilities include game and sports room management, supporting building operations, co-leading student staff training and development and managing departmental social media and digital advertising accounts.

Duties/Physical Demands:

The primary responsibilities of the Assistant Director are:

* Manage approximately 40 student staff who set up space according to customer needs and provide event and technical support during events and in game and sports venue. Supervision includes hiring, training, developing, scheduling. annual evaluations and convening regular staff meetings.
* Facilitate effective events by ensuring accurate setups and assisting in resolving event production and technology issues as they arise.
* Coordinate details with colleagues to arrange event setup and support. Work closely with partners and outside vendors to ensure smooth operation of technology equipment during events.
* Co-lead student staff training and development initiatives and demonstrate growth in student learning outcomes.
* Manage social media accounts to enhance department and divisional communication strategies
* Maintain meeting and event space inventory and technical equipment. Manage repair, replacement and preventive maintenance schedules.
* Coordinate high quality customer service to guests utilizing the facilities and act as an on-site liaison for event planners with the various departments on campus.
* Work with staff to identify event charges and use of technology in event spaces. Make necessary changes in the event scheduling system to ensure accurate billing.
* Respond to emergencies and provide support to student Building Managers and event production crew leaders, serving in an on-call role as part of a rotation.
* Serve on departmental and division of Student Life committees and work groups

Minimum Qualifications:

A Bachelor's degree and 2 years of full-time professional experience in an education related field is required.

Related professional experience should provide evidence of the following knowledge, skills and abilities:
* Demonstrated experience supervising and/or mentoring students
* Experience facilitating programming or events
* Demonstrated commitment to valuing diversity and contributing to an inclusive environment
* Must be willing and able to work some evenings and weekends as needed to support events and activities
* Must be willing to serve in an on-call professional staff member rotation

Desired Qualifications:

A Master's Degree in student development, higher/adult education, student personnel, business, theater or similar field and related experience is strongly preferred for this position.

Preferred Qualifications:
* Familiarity with event sound and light equipment
* Experience in a higher education student union environment
* Experience with Event Management System (EMS) for event scheduling
* Experience providing excellent customer service
* Strong problem solving and critical thinking skills

Special Instructions to Applicants:

Please attach resume and cover letter

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
 
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Benefits Eligible:

Yes

 

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.

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