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Proposal & Contract Specialist

Apply now Job no: 496684
Department: Graduate School Research & Scholarship
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No

Job Title:

 Proposal & Contract Specialist

Job Summary:

Will report to and assist the Director of Research and Sponsored Programs in working with faculty and staff to develop/submit grant proposals and budgets, to review and assist with the negotiation of contracts/subcontracts/agreements, and to assist with non-financial post-award activities. The successful candidate must be a self-starter who works well alone or in a team, will be comfortable serving as a liaison with the Office of General Counsel and Grants and Contracts accounting office, will be very proficient in business/office software applications, will have strong verbal and written communication skills, will enjoy working closely with faculty and staff on proposals and agreements, and will have experience reviewing and negotiating contracts. Travel required to attend professional meetings as determined in professional development plans.

  • Proposal Submission Activities: Assists faculty and staff to prepare and submit grant proposals throughout the year.  This includes the development of budgets, review of proposal documents to ensure compliance with agency/state/federal guidelines, coordinating with subcontractors, and assisting with internal routing and approval process in Cayuse.
  • Incoming Contracts/Subcontracts/Amendments: Assist in the review/negotiation of all incoming financial contracts, subcontracts, MOAs, NDA’s, MTA’s, MOU’s, Student Capstone Projects, Service Agreements, Sponsored Research Agreements, Amendments, etc. Manage the Non-Financial Academic Agreements database which includes initial review of all submitted documents to determine the appropriate routing, coordinating negotiation with sponsor, facilitating the signature process, and maintaining the database archive of fully-executed documents.
  • Outgoing Subcontracts/Amendments: Assist in the preparation/negotiation of subcontracts/amendments associated with funded awards.
  • Non-Financial Post-Award Activities: Coordinate with external sponsors and PIs to process and resolve post-award issues such as re-budgeting, change in project scope, change in key personnel, submission of annual/final reports, etc. as well as grant transfers for incoming and outgoing faculty.
  • Professional Development: Attend sessions at National, Regional or State professional organization conferences in order to keep current on federal/state/local and agency-specific policies & regulations that govern external funding activities.
Minimum Qualifications:

Bachelor's degree in business, technical writing, research administration, or other relevant fields and 1-3 years of relevant work experience. Excellent written and verbal communication skills, proficient in Microsoft Office Suite (Word, Excel, and Powerpoint), follows written and verbal instructions, follows established guidelines or professional norms.

This position is available to persons who are currently authorized to work in the United States on a full-time and indefinite basis. (Persons authorized to work on such a basis include US citizens, lawful permanent residents (“green card” holders), asylees, refugees, and temporary residents under IRCA.)

Special Instructions to Applicants:

Submit cover letter and curriculum vitae. Inquiries can be addressed to Anne Schauer at

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Date to Begin Screening Applicants:

Screening of applications will begin May 13, 2020 and continue until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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