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Science Stores Specialist

Apply now COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 499330
Department: Chemistry & Biochemistry
Location: Oxford, OH
Work type: Hourly Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: No

Job Title: Science Stores Specialist


Hours Per Week:

40 hours per week

Job Summary:


The Science Stores Specialist will support the Chemistry and Biochemistry department by performing a variety of administrative, financial, clerical and customer service tasks.


Duties/Physical Demands:

Manage the Chemistry and Biochemistry storeroom, which operates both as an order fulfillment center for supplies, and as the shipping and receiving center for the department.

Serve as a customer liaison and answer questions concerning policies, procedures, and services provided; resolve customer complaints/problems and refer when appropriate.

Receive and process customers' orders.

Oversee the receipt and distribution of packages and supplies to research groups/faculty.

Process outgoing shipments for the department.

Hire, supervise and train student employees for the department; establish schedule and assign tasks; monitor work performance; review and approve time sheets and payroll. Generate reports as needed.

Maintain inventory of materials and supplies, place orders as needed, rotate stock. Determines supply and material requirements for department annually; makes preparations for bid process.

Some technical work is required; a willingness learn and follow all safety procedures and best practices is needed, a scientific background is not required.

Oversee facility to ensure safe conditions for users are maintained and that wastes are disposed of properly. Maintains OSHA documentation, and implements safety training for storeroom staff.

Perform clerical and financial operations; maintain files and transaction records. Process a variety of financial forms and documents and obtain any needed information.


Minimum Qualifications:

Requires nine months of coursework beyond high school in a scientific discipline related to department and one year of storeroom experience, or an equivalent combination of education and experience.


Desired Qualifications:

Experience in a lab or storeroom environment and/or experience in a retail setting is great but not required

Flexibility, proficiency in data entry; ability to handle confidential information.

Experience with Quickbooks

Familiarity with shipping/receiving/Hazmat

Experience with timecard approval (any program)

Experience with Miami Internal programs: Buyway, OBI, Banner (Production or BannerWeb), PageUp, TCP


Knowledge, Skills and Abilities

Demonstrated knowledge and experience with computer systems and various software applications.

Oral and written communication skills.

Ability to work with people with diverse backgrounds.

Ability to work cooperatively in a team environment.

Knowledge of bookkeeping procedures

Strong customer service skills


Working Conditions/Physical Demands:


Special Instructions to Applicants:



Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Date to Begin Screening Applicants:



Benefits Eligible:




A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

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