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Assistant to the Dean & Manager of Graduate Student Services

Apply now Job no: 496455
Department: Graduate School Research & Scholarship
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration, Student Services
Status: Full Time
Temporary: No

Job Title: Assistant to the Dean & Manager of Graduate Student Services
Job Summary:

Assist graduate students in all aspects of time at Miami. Assist the Dean of the Graduate School.

Duties/Physical Demands:

Process graduate students' theses and dissertations; assist graduate students in person, on phone, and email, handling especially sensitive and complex student issues in a professional and discrete manner; provide counsel to students on the full range of policies and procedures for graduate students; monitor academic progress, timely and accurate graduation clearance of all students, collaborate with the Registrar and Commencement Office regarding commencement issues; responsibility for graduate student orientation and commencement planning; identify, recommend, and implement improvement of graduate student services; process awards and scholarships for graduate students; serve as the advisor of the Graduate Student Association.

Assist with day-to-day operations of the graduate school; manage the Dean’s schedule; enforce policies of the Graduate School, including recommending new policies and procedures as needed; manage graduate school email accounts, social media accounts; reconcile P-cards, Master card statement and requisitions; manage paperwork and minute taking for Graduate Council; other duties as assigned.

Minimum Qualifications:

Bachelor's degree or three years of relevant professional experience; strong ability in problem identification and reasoning; ability to develop original ideas to solve problems; superb interpersonal skills and desire to help students; thorough and effective verbal and written communication skills and presentation skills. This position is available to persons who are currently authorized to work in the United States on a full-time and indefinite basis. (Persons authorized to work on such a basis include US citizens, lawful permanent residents (“green card” holders), asylees, refugees, and temporary residents under IRCA.)

Desired Qualifications:

Experience in a college setting or experience in a student services role.

Special Instructions to Applicants:

Submit cover letter and resume. Direct inquiries to Rose Marie Ward at 

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Date to Begin Screening Applicants:

Screening of applications begins January 24, 2020 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Standard Time

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