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Associate Director of Gift Agreements and Acknowledgments

Apply now Job no: 501223
Department: Stewardship
Location: Oxford, OH
Work type: Salary Staff
Categories: Fund Raising, Development, Alumni
Status: Full Time
Temporary: No

Job Title: Associate Director of Gift Agreements and Acknowledgments
Hours Per Week:

40 Hours

Job Summary:


This position is responsible for writing gift agreements that document major gift commitments
to Miami University and presidential communications that enhance the relationship between
the university and its generous donors. The position collaborates with members of the Office of
Stewardship and Donor Relations as well as the Office of Development to draft, review, and
proofread gift agreements, gift acknowledgments, and other correspondence. This position
manages efficient and timely processes to ensure that gift commitments are documented in an
accurate and timely manner and donors are thanked in a consistent and meaningful way. The
position is an integral member of the Donor Relations team and reports to the Senior Director
of Donor Relations.

Diversity, Equity, and Inclusion at University Advancement

In alignment with Miami University’s statement on Diversity and Inclusion, University
Advancement is committed to and fully embraces the philosophy and belief that a diverse
community is among an institution's greatest strengths. We recognize that every Miamian has a unique story and unfortunately many are marked with challenges and pain based on one or more of their identities. We thus acknowledge the painful and difficult experiences at Miami
past and present. We are committed to recognizing and celebrating all Miamians. We aspire to
connect Miami with our diverse constituencies and create pathways for current and future
Miamians of all backgrounds. We choose to honor Miami University’s holistic approach to and
definition of diversity as our guide. This statement is only a part of Advancement’s efforts.
The Division of University Advancement is committed to creating an inclusive work
environment where all people feel safe, valued, and respected. To view our full statement
including our specific commitments, please visit our website:


Duties/Physical Demands:

•Responsible for the oversight and management of processes related to the creation of new endowment documentation, major expendable fund agreements, and amendments of previously established funds.
•Manage the gift agreement process, which includes receiving requests, drafting agreements, elevating agreements and highlighting issues for senior management when necessary, providing critical review, engaging with impacted parties to validate changes, and bringing agreements to closure by working with all parties to obtain final signatures.
•Track and manage agreements through the e-signing process.
•Write gift acknowledgment letters to the university’s top supporters on a daily basis on behalf of the President.
•Draft personal correspondence from the President to follow up with donors and alumni promptly after personal visits and events.
•Track the status of all gift agreements, acknowledgements, and correspondence, provide status reports, and ensure tasks are completed in a timely manner.
•Train Advancement staff and campus partners on gift agreement and acknowledgement processes and best practices.
•Support campus partners in their efforts to thank donors who make gifts to their areas.
•Oversee, refine and recommend new processes.
•Other duties as assigned to support the Office of Stewardship and Donor Relations and University Advancement.


Minimum Qualifications:

•Bachelor’s degree.


Desired Qualifications:

•Experience utilizing a constituent relationship management database.
•Experience in higher education fundraising.
•Experience ghostwriting for organizational leaders.


Knowledge, Skills and Abilities

•Highly organized, ability to meet deadlines, and a keen attention to detail.
•Strong writing and proofreading skills; ability to research and synthesize information concisely.
•Ability to prioritize when working with completing deadlines and maintain excellent customer service.
•Collaborative style; desire to work in a team-based environment.
•Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and Foundation and University business.
•Proficiency in Microsoft Word and Excel.


Special Instructions to Applicants:

To be considered for this position, please upload a cover letter, resume, and three professional references.


Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Benefits Eligible:




A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Standard Time

This Organization Participates in E-Verify.

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