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Assistant Director, Budget & Administrative Services

Apply now Job no: 499241
Department: Global Initiatives
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration, Finance, Budget, Accounting
Status: Full Time
Temporary: No

Job Title: Assistant Director, Budget & Administrative Services
Job Summary:

The Assistant Director of Budget and Administrative Services will provide leadership and direction to all administrative, fiscal, human resource, and operational functions, ensuring that overall policies and efforts align with and support the Global Initiatives strategic mission, vision, plans, and goals. Includes oversight of personnel processes, purchasing, budget, and financial records, technology, classified and unclassified operations staff supervision, physical space, registration services, and continuing education programs. The Assistant Director is responsible for the management and coordination of the non-credit and credit proposal processes, budgets, and reports, including data analysis, and develops strategic and well-informed recommendations for credit and non-credit programming plans and proposals. Working in collaboration with faculty workshop and programs directors, the Education Abroad Director and staff, departmental and divisional administrators and staff, the Assistant Director is critical to the success of experiential learning and co-curricular programs on campus, abroad, away from campus, and online. Serves as the Miami University Passport Acceptance Center Manager.

Global Initiatives at Miami University has diversity as a core value and the Assistant Director, Budget & Administrative Services is a member of a team that is building and sustaining an inclusive and equitable working and learning environment for students, staff, and faculty through programming which exposes constituents to a broad range of ways of engaging with the world and the diversity it presents.

Duties/Physical Demands:

• Reviews, interprets, and implements any changes in university policies and procedures that impact the operations functions and processes.
• Supervises, manages, and prioritizes all space allocated to Global Initiatives units.
• Administration of course building and registration (credit and non-credit) functions including registration and program fee payment processes, auditing all financial transactions, and client service.
• Passport Acceptance Agency Manager, requiring strict adherence to and understanding of U.S. Department of State regulations.
• Supervise staffing and coordinate all realms of activity for non-credit programming including Ed2Go and the Institute for Learning in Retirement.

Workshop and Program Financial Analysis and Planning:
• Coordinate and manage credit workshop budgets (approximately 200 per year) and non-credit program (approximately 50 per year), with careful attention to analysis of financial aspects.
• Consult with faculty program directors in proposal budget development.
• Provide detailed feedback to Assistant Provost, Education Abroad staff, and approvers regarding program details and budget feasibility.
• Maintain program and budget files and records.
• Monitor workshop and program enrollments, revenue, and expenses.
• Enforce credit workshop and non-credit program financial policies and procedures.
• Ensure compliance with university accounting, personnel, and procurement policies.
• Consult with Accounts Payable and General Accounting staff as needed.
• Analyze approved budgets and expenses for approval of payroll and expense requests.
• Budget management of Global Initiatives funds.

• Develop comprehensive financial reports related to programming efforts and aligned data.
• Analyze financial and enrollment data.
• Ensure all program financial reports are accurate, complete, and up-to-date, including specialized program reports.
• Reporting from Banner, Oracle, and other sources.

Supervisory Responsibility:
• Direct and functional supervision of classified support staff, as well as the operations manager and Institute for Learning in Retirement program manager.

Minimum Qualifications:

Bachelor + 3 years’ experience, or an Associates Degree + 6 years’ experience, or 10+ years relevant experience. Position is not eligible for H-1B sponsorship.

Desired Qualifications:

Consideration may be given to candidates with a bachelor’s degree and at least five years’ experience with university processes, procedures and policies.

Special Instructions to Applicants:

Inquiries may be directed to Karla Guinigundo at

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Date to Begin Screening Applicants:

Screening of applications will begin September 13, 2021 and will continue until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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