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Maintenance Planning Spec (HVAC)

Apply now COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 498875
Department: Building Maintenance
Location: Oxford, OH
Work type: Hourly Staff
Categories: Skilled Trades
Status: Full Time
Temporary: No

Job Title:

Maintenance Planning Specialist


$22.25 hr/H1-M1

Job Summary:

Plans, organizes and controls a defined portion of a planned maintenance operation for a university campus. Responsible for the overall long-term and daily planning, and scheduling of a defined group’s maintenance activities. Establish and maintain an accurate inventory of related, existing building equipment and systems. This position is to focus on the HVAC trade. Hours for this position are Monday through Friday, 7:00 am to 3:30 pm.




Duties/Physical Demands:

Provides direction, focus, guidance, support, prioritization and oversight for a section of a planned maintenance program.
Ensures equipment and systems data are entered and maintained in CMMS; develops detailed maintenance procedures; prepares daily work schedules; reviews maintenance plan program effectiveness; reviews and compiles predictive analyses results obtained by maintenance staff.
Develops a preventative maintenance (PM) program; maintains equipment history.
Verification of parts and/or materials needed for completion of scheduled work; assembles the planned job package which contains detailed work order(s), job plan detail by task, labor deployment plan by craft and skill, bill of material, acquisition plan – parts procurement; required permits, clearances, etc.; and prints sketches, photos, special procedures, specifications, sizes, tolerances, and other technical references.


Minimum Qualifications:

Requires nine months training beyond high school in a relevant trade and three years of experience in a relevant trade, or an equivalent combination of education and experience. Driver’s license required.


Knowledge, Skills and Abilities

Knowledge of relevant facility systems, such as plumbing, HVAC, electrical systems, building automation systems, roof systems and building structures or other operational areas
Knowledge of safety regulations and safe work practices
Ability to read, interpret, and understand drawings, specifications, sequences of operation, control drawings, and other technical data
Ability to successfully handle multiple tasks at once, and be able to determine appropriate priorities; must be able to make independent interpretations and make appropriate decisions
Ability to maintain detailed and complete records of maintenance and repair activities
Ability to communicate effectively, both verbally and in writing, to a wide range of persons
Skill in interpersonal communication to effectively interact with University personnel and public (e.g., to answer routine questions, to explain policies and procedures, and resolve problems)
Skill in business application software, to include word processor, spreadsheet, and database programs; must be experienced in the use of a computerized maintenance-management software programs.


Working Conditions/Physical Demands:

General typical office environment. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Special Instructions to Applicants:

Pre-employment drug testing may be required for this position.


EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Benefit Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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