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Coordinator for Scheduling and Facility Utilization

Apply now Job no: 495796
Department: University Registrar
Location: Oxford, OH
Work type: Salary Staff
Categories: Student Services
Status: Full Time
Temporary: No

Job Title:

Coordinator for Scheduling and Facility Utilization

Job Summary:

Serves as a member of the leadership team in the Office of the University Registrar. Directly responsible for managing and enhancing all processes within the Office of the University Registrar for academic space scheduling and facility utilization coordination. Responsible for monitoring and maintaining database (Banner and 25Live) applications pertaining to academic space and event scheduling. This professional registrar position is responsible for ensuring accuracy of academic space and event scheduling reservations and the final examination schedule.



Directs workflow and assigns tasks to the office of the University Registrar support staff. Has significant input in performance evaluations of staff responsible for academic space/event scheduling.
Communicates the class scheduling policies, timeline and deadlines with academic departments regarding the business process of the University Registrar’s office and ensures that deadlines are met. Ensures accuracy of data in Banner and 25Live and that related policies and procedures are enforced. Addresses non-compliance of scheduling policies with departments.
Provides guidance to faculty, department/division administrators, and students on all campuses to facilitate academic space/event scheduling through Banner and 25Live.
Develops and disseminates ongoing reports and communications to ensure accuracy of the academic schedule and classroom utilization (e.g., grade mode compatibility, room capacity vs. maximum enrollment).
Creates reports and provides data analysis for academic classrooms on all campuses for the following space utilization groups: Physical Facilities, Classroom Enhancements Council, and the University Space Utilization Group.
Manages the PAVER (Schedule Validator) application for all campuses and troubleshoots and trains administrators and faculty on the use of the application.
Trains department/division administrators/faculty/student staff for all campuses on use of 25Live event scheduling, Banner academic/classroom scheduling, and associated reports in BI Publisher.
Monitors and manages for all campuses the online 25Live system and its integration with Banner using the administrative and configuration tools. Troubleshoots problems with both systems and their integration, including management of the server hosting the 25Live application.
Manages and programs for all campuses term development for each semester/term including creation of master schedule, parts of term, web dates, course pre/co-requisites, restrictions and enrollment limits.
Manages and programs course registration coding which impacts registration dates/refunding for all terms/all campuses.
Develops, programs, and manages the final exam schedule, including creating the final exam schedule, determining group eligibility, adjusting the schedule as needed to accommodate student conflicts/space constraints, assigning classroom space, and publishing the final exam schedule.
Resolves complex academic/classroom/final exam requests that cannot be managed through the online 25Live application.
Resolves escalated academic/classroom/final exam scheduling issues from the One Stop for Student Success.
Coordinates testing of Banner, PAVER, and 25Live applications for upgrades, enhancements, and production issues.
Works with Senior Coordinator for Curriculum and Student Success in troubleshooting departmental questions concerning course approval and course scheduling.
Other duties as assigned.

Minimum Qualifications:

Bachelors degree plus two years of experience, or equivalent combination of education and experience, with increasing responsibilities. Must possess strong analytical, problem-solving, and communication skills congruent with a collaborative management style. Experience in a Registrar’s Office or academic division/departmental office including functions and practices. Experience working within a team environment. Experience with staff training and supervision. Any equivalent combination of education and/or experience providing the knowledge/skills/abilities listed above may be substituted.

Desired Qualifications:

Knowledge of Ellucian Banner SIS and 25Live strongly preferred.

Knowledge, Skills and Abilities

Knowledge of student information systems, Microsoft Office (especially Excel and Microsoft Word), University policies, federal and state regulations, data analysis, effective written and oral communication.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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