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Administrative Assistant

Apply now Job no: 495781
Department: Development
Location: Oxford, OH
Work type: Hourly Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: No

Job Title:

Administrative Assistant


$16.90/hr / G2

Job Summary:

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit, specifically the Office of Development, by providing administrative support for three Associate Vice President of Development positions and other positions among other senior development staff members.

Duties/Physical Demands:

Job duties include:
• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise; assists with procedures, projects and events as needed.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports; prepares variety of written materials including correspondence, information sheets and procedures.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
• Schedules appointments for on and off campus meetings and visits; assists with greeting prospects for on-campus meetings; makes travel arrangements and manages travel documentation for multiple staff, including expense reports and monthly credit card reconciliation.
• Responsible for transactions in Buyway, the university's contract and purchasing system.
• Works some evening and weekend special events.

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Desired Qualifications:

Excellent written and oral communication skills, strong typing and customer service skills. Ability to initiate and follow complex directions and complete tasks. Strong organizational skills and ability to prioritize multiple projects and deadlines. Extensive knowledge of Microsoft Office, especially Word and Excel. Experience using Banner or Oracle software products and Wrike project management software.

Knowledge, Skills and Abilities

Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; research skills.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: Eastern Daylight Time

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